Guidlines

Guidelines  for authors

 

Journal of Egyptian Society of Cardio-Thoracic Surgery

(J. Egypt. Soc. Cardiothorac. Surg.)

Editorial Office

Please address all correspondence to:

Prof. Mohamed Abdelraof Khalil, MD, Editor-in-chIef

OR

Prof. Khaled Karara, MD, Deputy Editor

Journal of the Egyptian Society of Cardio-thoracic Surgery

330 El-Sudan St., Imbaba 12411, Giza, Egypt.

Telephone: (+202) 3303 6634 ~~ (+202) 3303 8054

Mob:         (+2) 01002327650

Fax:           (+202) 3303 8054

E-Mail:      jegyptscts@gmail.com

 

The Journal of the Egyptian Society of Cardiothoracic Surgery [ISSN 1110-578 X] is the official publication of the Egyptian Society of Cardio-thoracic Surgery. The  journal is published every three months.

All guidelines are available online in the society website www.escts.net .

Elsevier is now the international publisher of the jouranl. The website of the journal:

http://www.journals.elsevier.com/journal-of-the-egyptian-society-of-cardio-thoracic-surgery/

The guidelines are also available on that website offered by Elsevier.

To read more about how to submit your article through the EVISE system you can addrees the following EVISE e-learning link:

http://www.evise.com/elearning/standalone.html

 

General Instructions

Every submission must include:

Cover letter, indicating the category of article , the complete manuscript, including title page, abstract, text, tables, acknowledgments, references, illustrations.                                   

Required disclosures:

AConditions for Publication Form which includes disclosures regarding freedom of investigation and conflicts of interest, signed by all authors. In single Author publication an additional Senior Consultant Signature is required.

B. Written permission from the publisher (copyright holder) is required to reproduce any previously published table(s), illustration(s) or photograph(s) in both print and electronic media. 

C. Written permission from unmasked patients appearing in photographs is also required.

Revised Manuscripts                                  

Revised manuscripts must be submitted in three parts as Microsoft word-processing files:

(1) Cover letter with responses to reviewers’ comments.      

(2) Revised, marked manuscript showing additions and deletions. 

(3) Revised, unmarked manuscript.

 

General Information

Three copies of the Manuscripts should be sent preferably prepared in Microsoft Word , typed double-spaced throughout (including; title page, abstract, text, references, tables and legends) with one (1) inch (2.5 cm) margins all around. Place Author name and page number in the upper right corner of each  page.

Manuscripts written in 12  point Arial or Times New Roman fonts are preferred (Note: Do not submit your manuscript in PDF format; it causes problems in processing your submission, delays electronic publishing and search engines).

Arrange manuscript as follows: (1) title page, (2) abstract, (3) text, (4) acknowledgments, (5) disclosures if required, (6) references, (7) tables and (8) legends. Number pages consecutively, beginning with the title page as page 1 and ending with the legend page.

If your manuscript contains illustrations, in addition to submitting them online, you must send two sets of original illustrations to the editorial office labeled with manuscript number, first author, and figure number on back.

Tables and figures should be provided separate from the text while there position in the text should be marked on the manuscript.

 

Word Limits by Type of Manuscript

Original articles should not exceed 4500 words including title page, abstract no longer than 250 words, text, figure legends and references. The combined total of illustrations and tables should not exceed 10 and the number of references should not exceed 40.

New Technology articles are limited to 2500 words including title page, abstract no longer than 175 words, text, figure legends and references. The number of tables should not exceed three; the number of illustrations should not exceed six if tables are included; eight if there are no tables. The number of references should not exceed 10.

Case reports and "how to do it" articles are limited to a total of 1500 words including title page, abstract, text, references and figure legends. For each illustration subtract 100 words and for each table subtract 300 words from the word limit. References are limited to eight. A "how to do it" article should be a description of a useful surgical technique and contain descriptive, illustrative material.

Images in cardiothoracic surgery are limited to 350 words including title and text and to two, possibly three figures. The entire contribution must fit on one printed page .

Review articles are limited to 6500 words including title page, abstract, text, figure legends and all references. The total number of references should not exceed 80.  Subtract 100 words for each illustration and 300 words for each table.

Our surgical heritage articles are limited to 2500 words including title page, abstract, text, figure legends and references. Subtract 100 words for each illustration and 300 words for each table.

Correspondence (Letters to the Editor) and commentaries are limited to 500 words. Subtract 100 words for each illustration and 300 words for each table.

Editorials are limited to 2500 words including references. Subtract 100 words for each illustration and 300 words for each table.

Manuscript Preparation

Title Page (first page)

The title is limited to 100 characters and spaces for original manuscripts and to 80 characters and spaces for all other categories of manuscripts. The title may not contain acronyms or abbreviations.  All submissions, including correspondence, must have a title.                                                  

Running Head. Supply a short title of 40 characters and spaces.

Authors. List all authors by first name, all initials, family name and highest academic degree using "MD, PhD" for holders of both degrees (if more than 7 Authors justifie). The JESCTS adheres to ICMJE guidelines for attributing authorship.

Institution and Affiliations. List the name and full address of all institutions where the work was done. List departmental affiliations of each author affiliated with that institution after each institutional address.

Meeting Presentation. If the paper has been or is to be presented at the annual meeting of the Egyptian Society of Cardiothoracic Surgery (ESCTS), provide the name, location and dates of the meeting.

Keywords. Provide up to 5 keywords selected from the appended list to describe the manuscript. Do not use any keywords that are not on the list. The list is available in Guidlines in the society website www.escts.net .

Word Count. Provide the electronic total word count of the entire manuscript including title page, abstract,text,figure legends and entire reference list.

Corresponding Author. Provide the name, exact postal address with  postal code, telephone number, fax number and e-mail address of the author to whom communications, proofs and requests for reprints should be sent.

Abstract Page (Second page)

-Original  articles  

Provide a structured Abstract, no longer than 250 words, divided into four sections: Background, Methods, Results, Conclusions. Avoid abbreviations and acronyms. Indicate the abstract word count below the abstract.


-New Technology                                                             

 Provide a structured abstract, no longer than 175 words, divided into four sections: Purpose, Description, Evaluation and Conclusions. Avoid abbreviations and acronyms. Indicate the abstract word count below the abstract.  [Disclosure stating the source of all funds to the study , plus “freedom of investigation” which is defined as freedom from outside interests in controlling the  the study and having freedom to fully disclose all results; these statements are mandatory for all new technology articles only]


-Case reports“how to do it” articles, review articles and our surgical heritage articles. Provide an unstructured abstract of 100 words.


-Imagescorrespondencecommentarieseditorials and updates. No abstract is required.

 

Text  (third page continue upto acknowledgments)

Text should be organized as follows: 

IntroductionMaterial (or Patients) and MethodsResults and Discussion

In case reports, the text is organized as follows:

Introduction, Case Report (or Clinical Summary) and Discussion (or Comment)

Cite references, illustrations and tables in numeric order by order of mention in the text.

Abbreviations. Consult the American Medical Association Manual of Style, 10th edition, for recommended abbreviations. (http://www.amamanualofstyle.com).  Define abbreviations at first appearance in the text. If 8 or more abbreviations or acronyms are used, provide a separate table of abbreviations and acronyms.

Measurements and weights should be given in standard metric units.
Statistical nomenclature and data analysis. Follow the "Guidelines for Data Reporting and Nomenclature" published in The Annals of Thoracic Surgery (1988;46:260-1).

Footnotes. Type footnotes at the bottom of the manuscript page on which they are cited (name of the journal, volume and number).  

Suppliers. Credit suppliers of drugs, equipment and other brand-name material mentioned in the article within parentheses in text, giving company name, city and country .

Acknowledgments
Grants, financial support and technical or other assistance must be acknowledged at the end of the text before the references.

References (fourth item)
 

Identify references in the text using Arabic numerals in brackets on the line..

Type references double-spaced after text or acknowledgments beginning on a separate sheet. Number consecutively in the order in which they appear in the text.
Journal references should provide inclusive page numbers; book references should cite specific page numbers.
 Journal abbreviations should conform to those used in Index Medicus & pubmed.

Follow the formats outlined below:

Journal Article                          

8.    Jones DR, Stiles BM, Denlinger CE, Antie P . Pulmonary segmentectomy: results and complications. Ann Thorac Surg 2000;76:343-9.
(List all authors if 6 or fewer; otherwise list first 3 and add "et al.")

Chapter in Book

12.  Vinten-Johansen J, Zhao Z-Q, Guyton RA. Cardiac surgical physiology. In: Cohn LH, Edmunds LH Jr, eds. Cardiac Surgery in the Adult. 2nd ed. New York, NY: McGraw-Hill; 2003:53-84.

Internet Address

3.   1996 NRC Guide for the Care and Use of Laboratory Animals. Available at: http://www.nap.edu/readingroom/books/labrats/contents.html. Accessed October 20, 2003.

 

Tables, Figure Legends and Illustrations

Tables: should be typewritten double-spaced on separate sheets (one to each page). Do not use vertical lines. Each table should be numbered (Arabic) and have a title above. Legends and explanatory notes should be placed below the table. Abbreviations used in the table follow the legend in alphabetic order. Lower case letter superscripts beginning with "a" and following in alphabetic order are used for notations of within-group and between-group statistical probabilities.

Figure Legends: should be numbered (Arabic) and typed double-spaced in order of appearance beginning on a separate sheet. Identify (in alphabetical order) all abbreviations appearing in the illustrations at the end of each legend. Give the type of stain and magnification power for all photomicrographs. 
Cite the source of previously published  material in the legend and indicate permission has been obtained. Proof of permission must be surface mailed or faxed to the editor . 

Illustrations: You must send two sets of original illustrations to the editorial office labeled with manuscript number, first author, and figure number on back.

Images or figures are submitted online as one or more separate files that may contain one or more images. Within each file containing images, use the figure number (eg. Figure 1A) as the image filename. The system accepts image files formatted in TIFF and EPS. Powerpoint (.ppt) files are also accepted, but for line drawings only.  You must use a separate Powerpoint image file for each Powerpoint figure.
 Most illustrations will be reproduced at a width of one column (8.25 cm; 3 1/4 inches).

Color illustrations. They are usually preferable over black and white illustrations. All photomicrographs and operative photos must be submitted in color.

Instructions: Identify print proofs of figures on the back with figure number and name of the first author; when necessary, indicate the top with an up arrow.

Please include hardware and software information, in addition to the file names, with figures submitted electronically or on disk.

For figures submitted in electronic format, all images should be at least 5 inches wide. Graphics software such as Photoshop and Illustrator, should be used to create art.

Color images need to be CMYK, at least 300 dpi.

Gray scale images should be at least 300 dpi .

Line art (black and white or color) and combinations of gray scale and line art should be at least 1200 DPI .

 

Cover letter:

 Include with the manuscript a cover letter that provides

1) the article type (e.g., original research, case report, review article, new technology);

2) the category of manuscript (e.g., cardiovascular, thoracic or others);

3) statement that the material has not been previously published or submitted elsewhere for publication;

4) information about any personal conflicts of interest of any of the authors; and

5) names of sources of outside support for research, including funding, equipment, and drugs .

 

Editorial Policies

Scientific Responsibility Statement

Before publication of an accepted manuscript, each author is required to certify by signing the "Conditions for Publication Form" that he or she had participated sufficiently in the work and  approved the final version of the manuscript to be published.

In addition, each author must indicate whether or not he has had full “freedom of investigation” which is defined as freedom from outside interests in controlling the design of the study, acquisition, analysis, and interpretation of data and having freedom to fully disclose all results.

Exclusive Publication Statement

Each author must certify that none of the material in this manuscript has been published previously in either print or electronic form, and that none of this material is currently under consideration for publication elsewhere. This includes symposia and preliminary publications of any kind except an abstract of 400 words or fewer.

Conflict of Interest

The J. Egypt. Soc. Cardiothorac. Surg. requires authors to disclose any conflict of interests. Authors who have a financial relationship with one or more companies whose products are featured in an article will disclose the existence of this relationship in a box at the bottom of the first page of the published article.

Consultant statistician and statistical methods:

All manuscripts with statistical analysis are required to undergo biostatistical review .The most appropriate way is to involve a biostatistician consultant or coauthor from the investigators' home institution . Manuscripts may undergo further biostatistical review by the Journal after submission. Additional information on statistical methods can be found in "Uniform Requirements for Manuscripts Submitted to Biomedical Journals"(http://www.icmje.org/index.html).

Copyright

Authors of articles submitted to the  J. Egypt. Soc. Cardiothorac. Surg. must transfer copyright to The Egyptian Society of Cardio-Thoracic Surgery (ESCTS) by signing the "Conditions for Publication Form." This transfer becomes binding upon acceptance of the article for publication. No part of the published material may be reproduced elsewhere without written permission.

Date of Receipt

The "received for publication" date is the date when the editorial office receives the manuscript, the cover letter, and the Copyright Transfer and Author Declaration Statement, signed by all authors. The revised manuscript on disk and all camera-ready figures.

Date of acceptance

This letter is provided from the editor-in-chief to specify the date of acceptance. 

 

Checklist:

A]  Cover letter

  1.  Letter to the Editor 
  2.  Manuscript category designation .
  3.  Single-journal submission affirmation .
  4.  Conflict of interest statement (if appropriate).
  5.  Sources of outside funding.
  6.  Signed Statistical Collaboration .

B]  Complete manuscript

-- Title page .

  1. Title of article.
  2. Full name(s), academic degrees, and affiliation(s) of authors.
  3. Corresponding author.
  4. Telephone and e-mail address of all authors.

-- Abstract (250 words; double-spaced) .

-- Text (double-spaced).

-- References (double-spaced; separate pages).

-- Tables (double-spaced; separate pages).

-- Figures (separate files; on hard and soft copies; properly identified).

--Figure legends (double-spaced; separate pages).

C] Required disclosures

-- Conditions for Publication Form which includes disclosures regarding freedom of investigation and conflicts of interest, signed by all authors. Which transfer copyright to The Egyptian Society of Cardio-Thoracic Surgery

-- Written permission from the publisher (copyright holder) is required to reproduce any previously published material .

-- Written permission from unmasked patients appearing in photographs.

 


 

Conditions for Publication Form

 

This form presented online in the society website www.escts.net .   It can be printed, and MUST be completed, signed by ALL authors, and returned to the Editorial Office before your manuscript can be accepted for publication.  It can be returned by Mail, Fax or scanned and send by E-mail:

Address:   The Egyptian Society of Cardio-thoracic Surgery,

                  330 El-Sudan St., Imbaba 12411, Giza, Egypt.

Fax:           (+202) 3303 8054

E-Mail:      jegyptscts@gmail.com

Scientific Responsibility Statement:

Each author must sign this form to certify that he or she has participated sufficiently in the work to take responsibility for a meaningful share of the content of the manuscript, and that this participation included: (a) conception or design of the experiment(s), or collection and analysis or interpretation of data; (b) drafting the manuscript or revising its intellectual content; and (c) approval of the final version of the manuscript to be published. In addition, each author must indicate whether or not he or she has had full freedom of investigation before, during, and after this study.
Freedom of investigation? Is defined as freedom from outside interests in controlling the design of the study, acquisition of data, collection, analysis, and interpretation of data, and having freedom to full disclose all results.

Exclusive Publication Statement:

Each author must sign this form to certify that none of the material in this manuscript has been published previously in either print or electronic form, and that none of this material is currently under consideration for publication elsewhere. This includes symposia, transactions, books, articles published by invitation, posting in electronic format, and preliminary publications of any kind except an abstract of 400 words or fewer.

Copyright Transfer Agreement:

Each author must sign this form to certify that, if the manuscript is accepted for publication in the Journal of the Egyptian Society of Cardio-Thoracic Surgery (JESCTS), copyright (including the right to obtain copyright registration, whether separately or as part of a journal issue or otherwise) in and to the above article transfers throughout the world and for the full term and all extensions and renewals thereof to:
THE EGYPTIAN SOCIETY OF CARDIO-THORACIC SURGERY
This transfer includes the right to adapt the article for use in conjunction with computer systems and programs, including reproductions or publication in machine-readable form and incorporation in retrieval systems.
Rights of authors: The ESCTS hereby licenses the following rights back to the author(s):
a. Patent and trademark rights to any process or procedure described in the article.
b. The right to photocopy or make single electronic copies of the article for their own personal use, including for their own classroom use, or for the personal use of colleagues, provided the copies are not offered for sale and are not distributed in a systematic way outside of their employing institution (e.g., via an e-mail list or public file server). Posting of the article on a secure network (not accessible to the public) within the author’s institution is permitted.
c. The right, subsequent to publication, to use the article or any part thereof free of charge in a printed compilation of works of their own, such as collected writings or lecture notes.
Note:  All copies, paper or electronic, or other use of the information must include an indication of The ESCTS copyright and a full citation of the journal source. Please refer requests for all uses above, including the authorization of third parties to reproduce or otherwise use all or part of the article (including figures and tables), to The J ESCTS.

Authorship:

If copyright is held by the employer, the employer or an authorized representative of the employer must sign in addition to the author(s).

Warranties:

The author(s) warrant that the article is the author’s original work and has not been published before. The author(s) warrant that the article contains no libelous or other unlawful statements, and does not infringe on the rights of others. If excerpts from copyrighted works are included, the author(s) has (have) obtained written permission from the copyright owners and will credit the sources in the article.

Preprints:

The author(s) warrant(s) that if a prior version of this work (normally a preprint) has been posted to an electronic server, such version was accessible to only a small group of individuals and the author(s) will cause its prompt removal from such server.

Conflict of Interest Disclosure Statements:

Each author must indicate below that either: 

(a) no financial conflict of interest exists with any commercial entity whose products are described, reviewed, evaluated or compared in the manuscript, except for that disclosed under “Acknowledgements” or

(b) a potential conflict of interest exists with one or more commercial entities whose products are described, reviewed, evaluated or compared in the manuscript through the existence of one or more of the following relationships:

  • the author is a full or part-time employee of a company;
  • has an existing or optional equity interest in a company;
  • owns or partly owns patents licensed to a company;
  • has an ongoing retainer relationship (consultant ship, speaker, etc.) with a company for which he/she receives financial remuneration; or
  • has received financial compensation for this publication.

If Yes is checked, a box on the first page of the published article will read: Dr. X discloses that he/she has a financial relationship with company Y.

 

CONDITIONS FOR PUBLICATION FORM

I agree with the preceding conditions and provide the appropriate signatures and information below accordingly:

Submit to the Journal of THE EGYPTIAN SOCIETY OF CARDIO-THORACIC SURGERY:

Manuscript Title:

 

Authors: 

 

CORRESPONDING AUTHOR SECTION (If corresponding author and senior author are the same person, that author should fill out this section only):

Corresponding Author’s Name:--------------------------------- Signature:----------------------- Date:---------------- 

Conflict of interest: Yes---------- No--------- . If yes, with which entity:------------------------------------------------- 

Did you have freedom of investigation in all aspects of this work?   Yes-------- No------------

Undisclosed writers have contributed to this paper: Yes-------- No--------- If yes, provide the writer’s full name, address and affiliation in separate correspondence.

My contribution to this study included (check applicable items):  study design----; development of methodology-----; collection of data-----; analysis and/or interpretation of data----; writing (not revising) all or sections of the manuscript----; supervision----; other, please specify ------------------------------------------------------- .

I vouch for the accuracy and completeness of all of the data reported in the manuscript: Yes----- No --------


SENIOR AUTHOR SECTION (If different person from corresponding author):

Senior Author’s Name:-------------------------------------------------- Signature:---------------- Date:----------

Conflict of interest: Yes----- No-----. If yes, with which entity: -----------------------------------------------------

Did you have freedom of investigation in all aspects of this work? Yes -----------No -----------

My contribution to this study included (check applicable items): study design----; development of methodology----; collection of data-----; analysis and/or interpretation of data-----; writing (not revising) all or sections of the manuscript--------; supervision-------; other, please specify -------------------------------------------------------------

I vouch for the accuracy and completeness of all of the data reported in the manuscript: Yes------ No --------


OTHER AUTHORS:

Author’s Name:------------------------------------------------- Signature:---------------- Date:------------------

Conflict of interest: Yes----- No------ If yes, with which entity:------------------------------------------------------

Did you have freedom of investigation in all aspects of this work? Yes------------- No------------------

My contribution to this study included (check applicable items): study design----; development of methodology----; collection of data----; analysis and/or interpretation of data----; writing (not revising) all or sections of the manuscript----; supervision----; other, please specify ------------------------------------------------------------------------------- .

Author’s Name: ---------------------------------------------------Signature:-------------------------- Date: ------------

Conflict of interest: Yes------ No--------- If yes, with which entity: ------------------------------------------------------

Did you have freedom of investigation in all aspects of this work? Yes----------------- No -------------------------

My contribution to this study included (check applicable items): study design----; development of methodology----; collection of data----; analysis and/or interpretation of data----; writing (not revising) all or sections of the manuscript----; supervision----; other, please specify ------------------------------------------------------------------------------- .

Author’s Name: Signature: Date: 

Conflict of interest: Yes No If yes, with which entity: 

Did you have freedom of investigation in all aspects of this work? Yes No 

My contribution to this study included (check applicable items): study design----; development of methodology----; collection of data----; analysis and/or interpretation of data----; writing (not revising) all or sections of the manuscript----; supervision----; other, please specify ------------------------------------------------------------------------------- .

Author’s Name: ---------------------------------------------Signature:------------------------ Date: ------------------ .

Conflict of interest: Yes--------- No---------- If yes, with which entity: -------------------------------------------------- .

Did you have freedom of investigation in all aspects of this work? Yes-------- No------------ 

My contribution to this study included (check applicable items): study design----; development of methodology----; collection of data----; analysis and/or interpretation of data----; writing (not revising) all or sections of the manuscript----; supervision----; other, please specify ------------------------------------------------------------------------------- .

Author’s Name: --------------------------------------------------Signature: ----------------------Date: ----------------

Conflict of interest: Yes-------------- No-------------- If yes, with which entity: -------------------------------------------

Did you have freedom of investigation in all aspects of this work? Yes--------------- No ----------------------

My contribution to this study included (check applicable items): study design----; development of methodology----; collection of data----; analysis and/or interpretation of data----; writing (not revising) all or sections of the manuscript----; supervision----; other, please specify --------------------------------------------------------------------------- .


# If there are additional authors on the article, please photocopy this form and attach additional sheets as need be with appropriate information and signatures affixed.


 

Electronic Publishing

 

Elsevier is now the international publisher of the jouranl. The website of the journal:

http://www.journals.elsevier.com/journal-of-the-egyptian-society-of-cardio-thoracic-surgery/

The guidelines are also available on that website offered by Elsevier.

To read more about how to submit your article through the EVISE system you can addrees the following EVISE e-learning link:

http://www.evise.com/elearning/standalone.html

 

Tips for preparing Word documents

1. Learn how to use the Word features under the Tools/Autocorrect submenu. Some people turn off all auto correction features because they are disconcerted by Word’s default behavior of adjusting capitalization and reformatting type on the fly, but these features save a lot of time once you tune them in to match your expectations. In particular, if you have a long word like ‘hypergammaglobulinaemia’ that you need to type repeatedly, turn on `Replace text as you type’ and add it to the replacement list.
2. Keep formatting to a minimum. Editors, much prefer manuscripts in a simple one-column layout. Only use fonts that everybody has on their computers: for example, Times New Roman for your main text font and Arial as your font for headings. Turn off type justification, automatic hyphenation, and automatic paragraph numbering. On the other hand, the use of bold, italic, superscript, and subscript text as appropriate is good.
3. Use styles and style tagging rather than formatting the article paragraph by paragraph. This makes it much easier to format an article as you write and easier again if you are asked to change the formatting later. For your level I headings, therefore, define a Heading l style, with the combination of font, spacing, and alignment that you want to use, and then apply this to each heading as you create it. To change all your level I headings later, simply redefine the style and all will be changed without having to select and manipulate each heading.
4. Format text as one continuous flow. Use a page break (Ctrl + Enter) to start a new page (e.g. after your title page) not a stream of hard returns. Put only one hard return between each paragraph. Do not break the article up with Word’s section breaks.
5. Keep table formatting simple and consistent. A common error is to place a column of separate items into a single table cell, with each item separated by a hard return: instead each data item should have a table cell of its own.
Sometimes tables are formatted with tabs instead of cells: in this case, the key is to set the tab stops for the whole table so that one tab equals one column.
6. Image files should be sent as separate files. The same goes for Excel spreadsheets or charts. If you are embedding images in the file, it is probably best to do it at the end, after the text and references.
7. Be prepared to send the data used to generate graphs. Some publishers will use the data to regenerate the graphs according to their own style rules. In such a case, it helps if you send only the data that are actually shown in the graphs – not the spreadsheet with all of the data generated in the study.

What about PDF?

Send your Manuscript in a Word file. Don’t send it as PDF or any other word processor format. PDF files are not editable in the same way as word processor files. Some publishers will ask for, or even create, a PDF file of your manuscript for use during the peer review process, but a Word file will also be required for editing and production.

Tips for preparing images

Do not make electronic images too small. No effective way exists to increase the resolution of an image beyond its original size, and if an image is reduced in size and saved, picture data is permanently lost. Image files therefore have to be created and saved at high resolution. For a color image that is to be printed as 4 X 4 in., the required size is (4 X 300) X (4 X 300) = 1200 X 1200 = 1440 000 dots. In many image formats (e.g. tagged image file format, or tiff), each dot will take eight bits (one byte) to store, so the image file will be 1.44 megabytes Compression techniques can reduce the size of the image file. Zip compression is safe, because it uses an algorithm that packs the data tighter without throwing any of it away; In Compression during which files are saved in jpeg format, select the option for large file size (maximum picture quality).


 

Guidelines for Reviewers

Elsevier is now the international publisher of the jouranl. The website of the journal:

http://www.journals.elsevier.com/journal-of-the-egyptian-society-of-cardio-thoracic-surgery/

To read more about the reviewer process through the EVISE system you can addrees the following EVISE e-learning link:

http://www.evise.com/elearning/standalone.html

 

Purpose of Peer Review

The purpose of peer review for The Journal of the Egyptian Society of Cardio-Thoracic Surgery (JESCTS) is twofold. One is to evaluate objectively the science of the submitted paper and the other is to provide a constructive critique indicating how the paper could be or could have been improved by the authors. Reviewers should respect the authors’ efforts and avoid disparaging or unpleasant comments. Reviewers are not asked to copy edit papers, but should comment if language editing is needed.

Acceptance of a Manuscript for Review

Reviewers should accept assignments to review manuscripts that are within their sphere of expertise, which they plan to review within the 21 day deadline. Reviewers should decline assignments for which a conflict exists between the reviewer and authors or between the reviewer and commercial products that are integral to the content of the article.

Category of the Manuscript

The broad categories of papers for which peer review is undertaken are (1) original scientific articles; (2) new technology papers; (3) case reports, how to do it articles and images; and (4) review articles. The editor and/or associate editor’s review correspondence, invited commentaries, editorials, surgical heritage submissions and ethical and statistical papers.

General Requirements for Publication

The paper should conform to the format and restrictions for the category to which it belongs and be written in good, readable English. The paper should address an important or interesting subject and provide new and original information. Illustrative material should be well chosen and of good quality.

Original Scientific Article

Original scientific articles should provide new, reliable information that is relevant to the science and practice of cardiac and general thoracic surgery. The reviewer should assess the articles’ interest to readers; strengths and weaknesses; originality; clarity of text, tables, illustrations and figure legends; presentation; analysis of results; credibility of results; importance of the findings; depth of scholarship; relationship of the results to the existing literature; and presence of marginally relevant or unnecessary archival material.

Ethical issues, such as prior publication of all or part of the data; plagiarism; transgression of human or animal rights; or dishonesty should be noted, if detected.
Original scientific articles are usually one of three types: prospective, retrospective, or observational studies.

  • For prospective studies the protocol of the study is planned before data are collected. The most common form is the ‘Prospective, randomized controlled trial’, which is well suited for many experimental animal studies and some human trials.
  • Retrospective studies use data recorded before the study protocol was designed. Most original scientific articles in clinical disciplines, particularly surgery, are retrospective, but modern statistical models are now available to analyze objectively retrospective data using a variety of statistical methods.
  • Observational studies record observations of one or more groups of patients. These studies may record changes in various laboratory or biochemical tests in response to procedures or other therapy or determine the indications, efficacy and safety of a new procedure or laboratory or diagnostic test.

The following topics are offered to help guide the reviewer’s assessment of an original scientific article. Not all topics are relevant to every article.

• ‘Title’ should reflect the content of the article and be concise and clear ‘Abstract’ should indicate the purpose of the study, subjects and methods used, most important results and the main conclusions supported by results.
• ‘Introduction’ should indicate the rationale and focus of the study and state the purpose or hypothesis.
• ‘Methods’ should present the design of the study, fully describe the number and subjects and exclusion and inclusion criteria; whether subjects were enrolled
consecutively; methods used to gather data, including follow-up data; methods by which control and experimental groups were assembled; the primary outcome variable; secondary outcome variables; how outcome measurements were made and validated; the statistical design of the study; and the statistical methods used to analyze the study.
• ‘Results’ should concisely present the most important findings in text and relegate to tables data of lesser importance. Data should be reported as means or medians with appropriate indicators of variance and exact p values in tables and text. Figures should be well selected to highlight important findings and should not be used to present data of lesser significance. Survival and event curves should indicate specified confidence limits or subjects at risk. Regression diagrams should include the regression equations, regression coefficient and exact p value in the figure legend. Figure legends should adequately and clearly describe the important information illustrated.
• ‘Discussion’ should not repeat results, but should point out the significance and conclusions of the new data, integrate the authors’ new data with that in the prior literature, draw inferences and conclusions regarding the question or purpose addressed by the study and point out the limitations of the study. The ‘Comment’ section should not be a review of the literature.
• 'References' should be properly cited, reasonably current, accurate, in proper format and selected. Important omissions should be noted.

New Technology.

Articles describing new technology are necessarily descriptive and do not pose or test a hypothesis. These articles evaluate new devices, systems, machines, equipment, instruments, monitors, implantable material and similar technology designed for improving patient care and outcomes. The reviewer is asked to evaluate the efficacy, safety and indications of the new technology and the rigor, completeness and objectivity of the evaluation study.
Topics which the reviewer should consider include:
• Probable importance or usefulness of the technology.
• Problem or task that the technology addresses.
• Newness and innovation of the technology.
• How well the technology is described and illustrated.
• Protocol used for evaluation.
• Methods used to test the technology; and the results obtained.
• Reasons for selecting the methods of testing and evaluation.
• All studies used in the evaluation.
• Ease and difficulties in application including successes and failures.
• Advantages, complications and late adverse events of the new technology.
• Whether are included or should be included in the evaluation.
The conclusion section should summarize the indications, deficiencies and drawbacks. The article should have an objective, dispassionate tone and avoid the enthusiasm of an advertisement or endorsement.
The reviewer needs to inspect the ‘Disclosure statement’ after the text, before References. This statement should disclose the source of funds used for the evaluation study and whether or not the product was purchased, borrowed or donated by the manufacturer or inventor. Conflicts of interest statements for
authors are managed by the editorial staff.

Case Reports, How to Do It, Images.

Case reports describe interesting presentations of disease and innovative management of the patient’s or patients’ problem.
How to Do It articles emphasize innovations in the operative management of technical challenges and new ways of doing things.
Images, which must fit on one printed page, are graphics of interesting presentations of disease within the chest.
Reviewers should evaluate the clarity and completeness of the case or procedure descriptions and the selection and quality of the illustrative material. Reviewers should also note whether or not the paper adheres to the format restrictions enumerated in “Information for Authors”. The reference list should be selective rather than inclusive.

Review Article.

Reviewers should assess the importance of the subject matter, need for the review and probable interest to readers. Reviews of very rare and unusual diseases are discouraged; subject matter should be sufficiently broad to have instructional and practical value for readers. Reviewers should note if authors have respected the format and restrictions of this category as stated in “Information for Authors”.
The ‘Introduction’ should provide the rationale for reviewing the subject matter and provide the outlines of what is included and not included in the review. In the ‘Methods’ section reviewers should assess the methods used to search for articles, including search words and databases probed. The body of the review should be well organized with well-chosen topical headings arranged in logical order. Within each topical heading the material should be presented in an integrated, comprehensive, objective manner. Statements should be referenced accurately.
Reviewers should look for a “summing up” of the topical content before the author proceeds to the next topic. Reviewers should reject topical presentations consisting of “one sentence précis of referenced articles” arranged serially. The review should provide a general overview of the subject matter assessing progress, pointing out deficiencies in present management and indicating opportunities and directions of
future work. The reviewer should also assess the selection of references and note important absences or trivial inclusions.

Footnote.

This editor carefully reads all reviews and respects the time and effort that each reviewer has expended on behalf of the author and all readers. The reviewer remains anonymous; there is no reward beyond listing on the annual thank you list. The reviewer should direct his or her critique to the authors in the style and format that suits them best. The recommendation to the editor is made separately with or without additional comments.